Privacy Policy

A legal disclaimer

Radiant Roots With Karina

Last updated: 30/01/2026

Radiant Roots With Karina is committed to protecting your privacy and handling your personal data responsibly and transparently.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, book sessions, or participate in our classes, workshops, or programmes.

1. Who We Are

Radiant Roots With Karina provides dance, movement, and creative wellbeing sessions for adults in the UK.

For the purposes of UK data protection law, Radiant Roots With Karina is the data controller responsible for your personal data.

2. What Information We Collect

We may collect and process the following types of information:

Personal information

Name
Email address
Phone number
Emergency contact details

Booking and participation information

Session bookings and attendance
Communication preferences

Health and wellbeing information

Information provided through forms such as the PAR-Q
Relevant health information shared voluntarily, including injuries, long-term conditions, pregnancy, postnatal status, or other factors that may affect safe participation

This health-related information is classed as special category data under UK GDPR.

3. Why We Collect Health Information

We collect limited health and wellbeing information solely to:

Support your safety during sessions
Make appropriate movement modifications
Meet our duty of care
Comply with insurance and safeguarding requirements

You are never required to disclose more than you are comfortable sharing. You may choose not to answer health questions, but this may affect your ability to participate safely.

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

Consent, particularly for health and wellbeing information
Contract, to manage bookings and deliver services
Legal obligation, including health and safety and insurance requirements
Legitimate interests, to operate and improve our services responsibly

You may withdraw consent for health data processing at any time by contacting us.

5. How We Use Your Information

Your information is used only for:

Managing bookings and communication
Supporting your wellbeing and safety during sessions
Responding to enquiries
Fulfilling legal and insurance obligations

We do not sell, rent, or trade your data.

6. How We Store and Protect Your Data

We take reasonable steps to keep your data secure, including:

Secure digital storage
Limited access to personal and health information
Retaining data only for as long as necessary

Health-related information is accessed only when needed to support your participation.

7. How Long We Keep Your Data

Booking and contact information is retained for up to 6 years for administrative and legal purposes
Health and PAR-Q information is reviewed regularly and deleted when no longer necessary

You may request earlier deletion where appropriate.

8. Sharing Your Information

We do not share your personal data with third parties except:

Where required by law
Where necessary for insurance or safeguarding purposes
With trusted service providers used for bookings or communications, who are required to handle data securely

9. Your Rights

Under UK data protection law, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time

To exercise your rights, contact us using the details below.

10. Cookies and Website Data

Our website may use essential cookies to ensure it functions correctly. We do not knowingly use cookies to collect unnecessary personal data.

11. Changes to This Policy

This Privacy Policy may be updated from time to time. The most current version will always be available on our website.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:

Radiant Roots With Karina
Email: info@radiantrootswithkarina.com